Your Guide to the Owner Document Portal
Wafco Mills owners, need the nitty-gritty on our community’s governing documents? The Owner Document Portal at has you covered—log in to the owner document portal for everything from the Articles of Incorporation to landlord-specific guides. Here’s what’s inside, why you might need each document, and why we keep them exclusive to owners (with a note for tenants too!).
What’s in the Portal and Why You’d Need It
Articles of Incorporation
to What It Is: Filed in 1982, this legal document created our HOA and includes some original bylaws (starting on Page 20), like membership and voting rules.
Why You’d Need It: Selling your unit? Buyers or lawyers might want it to confirm the HOA’s legal status. Curious about our setup or voting for the board? It’s your reference.
Where:Owner Document Portal
Declaration of Condominium (1982, with 1983 and 2000 Amendments)
What It Is: The 1982 Declaration (Book 3239, Page 256) set up Wafco Mills as a condo, defining ownership and HOA duties, updated in 1983 (Phase II) and 2000 (parking and maintenance).
Why You’d Need It: Fixing your unit? It splits your duties (e.g., plumbing) from the HOA’s (e.g., roof). Selling or refinancing? Lenders and buyers need the ownership details.
Where: Owner Document Portal
Bylaws Amendment (2000)
What It Is: Recorded in Book 5064, Page 239, this lowers the bylaws’ quorum from 51% to 20% for easier meetings, building on the bylaws in the Articles.
Why You’d Need It: Joining the board or attending meetings? It shows current governance rules. Pushing for changes? It details voting thresholds.
Where: Owner Document Portal
Rules and Regulations
What It Is: A standalone list of current community standards—like pet rules, noise limits, and exterior restrictions—beyond the original bylaws.
Why You’d Need It: Renovating or renting? It’s your guide to what’s allowed (e.g., no exterior changes). Neighbor dispute? It’s the enforceable rulebook.
Where: Owner Document Portal
HO6 Condo Insurance Guide: Read about Why this is required
What It Is: A resource explaining HO6 insurance, which covers your unit’s interior (e.g., windows, doors, walls-in), personal property, and liability—required for all owners per the Declaration (Article XI). Please submit your HO6 declarations page.
Why You’d Need It: Filing a claim? Water damage from your neighbor? It clarifies what your HO6 policy should cover vs. the HOA’s master policy (roofs, exteriors, parking lot, landscaping). Renting or selling? It ensures your coverage meets HOA and lender rules.
Where: Owner Document Portal
Condo Master Insurance Policy
What It Is: Details the HOA’s master policy, covering common areas (e.g., roof, parking lot) and shared liability, funded by your dues.
Why You’d Need It: Water leak from above? It shows what’s HOA-covered vs. your HO6 responsibility. Facing a special assessment? It explains coverage limits and deductibles.
Where: Owner Document Portal
Maintenance Responsibility Chart
What It Is: A clear breakdown of who fixes what—your unit’s interior (e.g., HVAC) vs. HOA’s common areas (e.g., exterior walls).
Why You’d Need It: Leak or breakdown? Check here before calling the wrong party. Renting? It helps you or your manager assign repair duties correctly.
Where: Owner Document Portal
Reserve Study
What It Is: A financial plan assessing the HOA’s savings for future repairs (e.g., roof replacement), based on common area conditions.
Why You’d Need It: Worried about dues hikes? It shows how we’re preparing for big expenses. Selling? Buyers might ask for it to gauge financial health. This is a prescription for Wafco Mills current and future maintenance projects. Of course, just like owning an individual home, unexpected repairs occur so the board of directors helps make decisions to keep the community on track and financially stable.
Where: Owner Document Portal
Meeting Minutes
What It Is: Records of board and owner meetings, covering decisions like budget approvals or rule changes. Two paid property management company ago, our historical documents were lost. We will eventually work with long term owners to help recover and organize historic documents for all to view. At this time, we are working to build the basics of the website that is a pleasure to navigate and find what you need.
Why You’d Need It: Missed a meeting? Catch up on votes or plans. Proposing a change? Past discussions guide your pitch.
Where: Owner Document Portal
Landlord-Specific Documents
What It Is: Guides for owners renting out units, minimizing confusion over responsibilities (e.g., sharing Rules and Regulations with tenants). Landlords and their property managers play a huge rule in keeping our community an enjoyable place for all. We do not have exact numbers on how many Wafco Mills units are used as rentals but, it is estimated to possibly be half. If you have a tenant, please make sure they have and follow all rules and regulations as owners are billed for tenant violations and it is a significant amount of volunteer time spent that could be spent assessing violations, that could be spent on more community relevant improvement.
Why You’d Need It: Renting your unit? It ensures you meet HOA requirements and avoid tenant mix-ups. Facing tenant issues? It clarifies your role vs. the HOA’s. This includes fair housing rules and explanations of numerous landlord specific issues.
Where: Owner Document Portal
Why Not Share with Tenants? (And a Note to Tenants!)
These documents stay owner-only for good reasons:
Ownership Focus: The Articles, Declaration, and bylaws cover your rights and duties as an owner—like dues or voting—not tenants’ daily concerns. Tenants are the responsibility of the owner as owners will be assessed for their tenants rule violations and out board of directors has no volunteer hours allocated to free property management of owner's individual investment/income/rental unit(s).
Privacy: Ownership percentages (in the Declaration) and governance details (in the bylaws) are sensitive and irrelevant to renters, so we keep them secure. So is our HOA financial data.
Simplicity for Tenants: Owners renting out units must include the Rules and Regulations in their lease agreements and ensure tenants follow them—tenants get practical rules this way, not the full legal docs.
To Tenants: Trying to access the Owner Document Portal? It’s for owners only. For issues, contact your landlord or your unit’s property manager, not Priestly (our accounting service) or the volunteer Wafco Mills Board of Directors. The board doesn’t manage individual units for free, and owners who repeatedly give tenants board contact info will be billed for the extra work—reach out to your owner or the owner’s manager instead!
Dive In, Owners!
Log into the Owner Document Portal at Owner Document Portal to check these docs anytime. Whether you’re selling, renting out, fixing, or staying in the loop, they’re your tools for Wafco Mills life. Questions? Owners, reach out to the HOA board—we’re here for you!
What’s in the Owner Document Portal and Why It’s for Owners Only
Wafco Mills owners, need the nitty-gritty on our community’s governing documents? The Owner Document Portal at wafcomills.com/owner-document-portal has you covered—log in for everything from the Articles of Incorporation to our Rules and Regulations. Here’s what’s inside, why you might need each document, and why we keep them exclusive to owners (with a note for tenants too!).
What’s in the Portal and Why You’d Need It
Articles of Incorporation
What It Is: Filed in 1982, this legal document created our HOA and includes some original bylaws (starting on Page 20), like membership and voting rules.
Why You’d Need It: Selling your unit? Buyers or lawyers might want it to confirm the HOA’s legal status. Curious about our setup or voting for the board? It’s your reference.
Where: Owner Document Portal
Declaration of Condominium (1982, with 1983 and 2000 Amendments)
What It Is: The 1982 Declaration (Book 3239, Page 256) set up Wafco Mills as a condo, defining ownership and HOA duties, updated in 1983 (Phase II) and 2000 (parking and maintenance).
Why You’d Need It: Fixing your unit? It splits your duties (e.g., plumbing) from the HOA’s (e.g., roof). Selling or refinancing? Lenders and buyers need the ownership details.
Where: Owner Document Portal
Bylaws Amendment (2000)
What It Is: Recorded in Book 5064, Page 239, this lowers the bylaws’ quorum from 51% to 20% for easier meetings, building on the bylaws in the Articles.
Why You’d Need It: Joining the board or attending meetings? It shows current governance rules. Pushing for changes? It details voting thresholds.
Where: Owner Document Portal
Rules and Regulations
What It Is: A standalone list of current community standards—like pet rules, noise limits, and exterior restrictions—beyond the original bylaws.
Why You’d Need It: Renovating or renting? It’s your guide to what’s allowed (e.g., no exterior changes). Neighbor dispute? It’s the enforceable rulebook.
Where: Owner Document Portal
Why Not Share with Tenants? (And a Note to Tenants!)
These documents stay owner-only for good reasons:
Ownership Focus: The Articles, Declaration, and bylaws cover your rights and duties as an owner—like dues or voting—not tenants’ daily concerns.
Privacy: Ownership percentages (in the Declaration) and governance details (in the bylaws) are sensitive and irrelevant to renters, so we keep them secure.
Simplicity for Tenants: Owners renting out units must include the Rules and Regulations in their lease agreements and ensure tenants follow them—tenants get practical rules this way, not the full legal docs.
To Tenants: If you’re a tenant trying to access the Owner Document Portal, it’s for owners only—you won’t get in! For issues, contact your landlord or your unit’s property manager, not Priestly (our accounting service) or the Wafco Mills Board. The board doesn’t manage individual units, and owners who repeatedly give tenants board contact info will be billed for the extra work—talk to your owner or their manager instead!
Dive In, Owners!
Log into the Owner Document Portal at wafcomills.com/owner-document-portal to check these docs anytime. Whether you’re selling, fixing, or staying in the loop, they’re your tools for Wafco Mills life. Questions? Owners, reach out to the HOA board—we’re here for you!
